While our expertise and resources have been developed in the leisure market, our team are also highly experienced in organising meetings, incentive trips, conferences, exhibitions, corporate golfing trips and sports and media group travel.
We can help you to deliver memorable trips to magical locations that will inspire and motivate employees, clients and stakeholders in every industry. We also welcome the opportunity to assist with your employees’ personal leisure travel requests, such as weddings, honeymoons, luxury cruising or private escorted tours.
Our reservations team have visited virtually every resort in our portfolio, and are therefore able to arrange a memorable meeting, conference or incentive trip.
As a company we have enjoyed close working relationships with our trade partners, including hotels, airlines and destination management companies for many years. These strong relationships allow us to exceed expectations in delivering the best possible solutions for your request, including securing airline seats and the finest accommodation options when others have tried and failed.
We have successfully organised conferences in Dubai, the Seychelles, Mauritius, the Maldives and Thailand, including break-out sessions, gala dinners and pre/post meeting excursions and activities.
Whilst the majority of business events organised by If Only… have been attended by delegates originating from the UK, we have also arranged travel and destination planning for attendees from every continent – one Dubai conference required flight arrangements for 300 delegates from 38 cities across 21 countries!
We can provide many conference and meeting related services, including:
- Provision of event management
- Arranging delegate sessions
- Briefing/strategy meeting room
- Provision of AV equipment and technical support
- Planning of break-out meetings
- Organising pre or post conference holidays
- Provision of exhibition spaces
- Arranging full itineraries for accompanying spouses, where appropriate
- Sourcing top class venues for dinner
Regarded as luxurious, aspirational locations, our Arabia, Indian Ocean and Asia destinations provide the ultimate in service and opulence and are ideal for incentive trips.
To enhance the experience, we can provide a variety of carefully selected, tailor-made tours and excursions to get a true feel for the destination.
Sporting group requests may be entirely bespoke, designed by us to meet the specific needs of clients. Although these often involve an event or activity that requires specialised facilities, we thrive on the challenge!
We work closely with a number of local, national and international organisations providing group travel and activity programmes and many of our featured destinations offer high quality facilities and great weather all year round – the perfect solution.
We provide many sporting group related services, including:
- Booking state of the art football/hockey/rugby training pitches or other sporting facilities
- Customised mini bars
- Treatment rooms
- Pre-arranged airline baggage allowances for sports equipment
- Visa service
- Dining packages
- Porter services for excess equipment
At If Only… we appreciate that many travel management companies have minimal time to deal with the ad hoc requests for leisure travel on behalf of their clients. While it can prove to be lucrative, it can also be a distraction from your core business.
By taking on major, demanding, time-consuming projects, such as a client’s leisure travel, on your behalf releases your time to focus on your clients. In addition to working with you on any meeting, group or incentive trip requests, we will ensure that you are well rewarded for any business referred to us, and guarantee to keep consultation, administration, amendment and invoicing processes to a minimum.
We will professionally guide your clients through the decision and booking process, allowing you to focus on the needs of your corporate travellers, while providing you with an invaluable additional revenue stream.
Case Study 1
Our client, a vehicle sales company, required an aspirational destination for a four day conference for 120 UK delegates that mixed intensive plenary and break-out sessions with a varied and active social programme.
Dubai was the obvious choice as it can be reached by a 7 hour flight directly from 6 UK airports, and several other European departure points. We arranged limousine transfers with Diamond Marhaba Services (meet and greet at baggage reclaim before customs), however as delegates were arriving in small groups, yet at the same time, we arranged a drinks reception during which the Deputy General Manager of the Hotel welcomed guests.
When choosing the hotel, we ensured that state of the art meeting facilities and support staff were available and that all break out rooms and sessions were in the same dedicated area, allowing the intensive conference to run as smoothly as possible.
In addition to a splendid gala dinner, we arranged three unforgettable evening events for delegates:
- Desert Dune Safari which delivered an exotic Arabian experience with Bedouin tents and belly dancers
- Race Evening in a private suite overlooking one of the most famous race courses in the world, adding a touch of true glamour
- The perfect farewell dinner at the foot of the world’s tallest building – Burj Khalifa – with open air terraces overlooking the world’s tallest fountains – the Burj Khalifa Fountains
Due to the nature of the event, the client requested a limited social programme, namely a golf tournament at the world class Emirates Club which we enhanced with club and buggy hire. We also provided a non-golf alternative of shooting tuition and practice at the Jebel Ali Gun Club. A third option was tailor made for four delegates – a city tour including a trip to the top of the Burj Khalifa.
Delegate feedback indicated that the intensive conference programme was tempered with a refreshing and innovative social programme that inspired and motivated delegates. Client feedback also produced high levels of satisfaction.
Case Study 2
A world class architectural firm, with a range of international clients, consultants and staff, required a unique and intimate venue in which to network and entertain a group of 80.
Working with an award winning airline, we delivered travel and visa solutions from 14 departure points in 10 countries to a luxurious Maldives resort. We arranged group allocation of seats on the connections from Dubai to Malé (with client branded headrest covers), meet and greet facilities and inter island seaplane transfers.
A themed gala dinner with traditional entertainment was planned for delegates one evening, while a wide range of activities designed to encourage networking throughout the trip were organised, including:
- Big game fishing excursions
- Sunset sailing boat cruise
- Crab racing
- Diving classes and excursions
- Private beach barbeque
- Spa sessions
Due to the international background of the delegates, the client also required us to produce a variety of post event excursions, ranging from stopovers in Arabia and twin centre Indian Ocean trips to Southeast Asia cruises.
Delegate feedback indicated that the exclusive and intimate nature of the resort selected by If Only… helped to cement business relationships, that travel and visa arrangements were delivered in a very professional and friendly manner and that the social programme struck the ideal balance between business and pleasure.