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Our Booking Form & Conditions

Please read the conditions below before downloading and completing our Booking Form.

1 CONTRACT

The booking conditions will constitute the contract between If Only… (a trading name of If Only Holidays Limited) - ATOL 4269/ABTA W3086 and all those listed on the booking on whose behalf the party leader is acting.

A contract will exist as soon as we have issued a confirmation number. This contract is made on the terms of these booking conditions, which are governed by Scottish Law, and the jurisdiction of the Scottish Courts. You may however, choose the law and jurisdiction of England or Northern Ireland.

We reserve the right to alter the prices of any of the holidays shown in our brochure. You will be advised of the current prices of the holiday that you wish to book before your contract is confirmed.

2. PAYMENT TERMS

When you make your booking, you must pay a non refundable deposit of 10% of your total holiday cost or £200 per person, whichever is the greater. Additionally, weddings will incur a further deposit of £150. Some services require higher deposits and early balance payments and you will be advised of this at time of booking. This may limit rights of cancellation.

Otherwise, the balance of the price of your travel arrangements should be received by us at least ten weeks before your departure date. If the deposit and/or balance is not paid in time we have the right to cancel your travel arrangements. If the balance is not paid in time we shall retain your deposit. If the booking is made within 10 weeks of departure then full payment is required at time of booking.  We reserve the right to amend our prices at any time prior to you booking your holiday.

3. EXCHANGE RATES

Prices shown have been calculated using current exchange rates, however as rates do change quickly this might affect published website prices.

4. PRICE PLEDGE / SURCHARGES

Changes in transportation costs, including the cost of fuel; dues, taxes or fees chargeable for services such as landing taxes or fees at airports; and exchange rates mean that the price of your travel arrangements may change after booking. However there will be no price change within 30 days of your departure.

Should your holiday price increase, you will not be charged for any amount equivalent to 2% of the price of your holiday. You will only have to pay the amount over and above the 2% of your holiday cost, up to a maximum of 10%. Added to this will be an administration charge of £1 per person together with an amount to cover agents’ commission.

If there is an increase of more than 10% of the holiday cost, you will have the option of accepting a change to another holiday, if we are able to offer one, or cancelling and receiving a full refund of all monies paid excluding any amendment charges. Should you decide to cancel for this reason, you must exercise your right to do so within 14 days from the issue date printed on your final invoice. Should the price of your holiday go down due to the changes mentioned above, by more than 2% of your holiday cost, then any refund due will be paid to you.

However, please note that travel arrangements are not always purchased in local currency and some apparent changes have no impact on the price of your travel due to contractual and other protection in place. Some governments are known to unilaterally increase the rate of Goods, Service, Tourism, Municipality Bed or Airport Tax with very little notice. In the event that this should occur after your booking has been made but prior to departure, we reserve the right to levy any eligible surcharge against you and will inform you of the reasons for any such increase.

If we become aware of a planned surcharge that may affect your holiday price after you have booked, we may contact you to request earlier/interim payment. In some circumstances this request would avoid the necessity of passing these increases onto you.

5. CANCELLATION (BY YOU)

Should you choose to cancel your booking then intimation by you or your travel agent must be made to us in writing and the cancellation will be effective from the date of receipt. Cancellation charges are as follows:

No. of days before departure that notification is received by us Amount of full holiday cost payable:
More than 70 days Deposit
43-69 days 50%
22-42 days 70%
14 - 21 days 90%
0-13 days 100%

The cancellation charges set out above apply to all bookings except where a booking includes items or services where the suppliers’ cancellation charges exceed those shown above.  In these cases we can provide you with a copy of our suppliers’ terms on request, but please note that 100% cancellation charges may apply in some circumstances Please enquire at the time of booking. If the reason for your cancellation is covered under the terms of your insurance policy, you may be able to reclaim these charges.

6. CANCELLATION (BY US)

We reserve the right in any circumstances to cancel your travel arrangements. However we will not cancel your travel arrangements less than ten weeks before your departure date, except for reasons of force majeure (see below), failure by you to pay the final balance
Should a duplicate reservation be made on the same airline that is not booked by If Only... but is made by you or your agent, then the booking with If Only... may be subject to cancellation or additional charges if we cannot secure your ticket at the same fare. In such circumstances any funds paid to If Only... will not be refundable.
If we are unable to provide the booked travel arrangements, you can either have a refund of all monies paid or accept an offer of alternative travel arrangements of comparable standard from us. If it is necessary to cancel your travel arrangements, compensation will be payable in accordance with the table contained in clause 8 below, except where the cancellation is caused by circumstances amounting to force majeure (see below).

7. AMENDMENTS (BY YOU)

If after a confirmation number has been issued, you choose to amend your booking at any time we will endeavour to be of assistance but amendments will not always be possible. A request to amend must be made in writing by the person who made the booking or by your travel agent. If we are able to accept the change, an amendment fee of £50 per person, per change plus any further cost we incur in making this alteration will be charged and payable at time of change. You should be aware that these costs could increase the closer to the departure date, or once travel has commenced, that changes are made and you should contact us as soon as possible.
Certain travel arrangements may not be changeable after a reservation has been made and any alteration request could incur a cancellation charge of up to 100% of that part of the arrangements. Major amendments such as changing the dates of travel or number of passengers travelling may be treated as a cancellation and re-booking or may involve a recalculation of the holiday cost.

8. AMENDMENTS (BY US)

As arrangements are made many months in advance, we have to reserve the right to make changes to brochure and holiday details both before and after you have booked your holiday. Any such changes are likely to be minor and we will advise you or your travel agent at the earliest possible moment.  A change affecting a stay in a hotel during a tour where the hotel itself is not the focus of the tour, does not constitute a major change. If the change may be deemed to be a major one: e.g. a change to a lower official classification of accommodation than that booked or a departure time alteration of more than twelve hours, we will tell you as soon as possible and you will have three options:
(a) accept the changes as notified
(b) purchase an alternative If Only… holiday
(c) cancel your holiday and receive a full refund of monies paid.
In the event of (a), (b), or (c) above, except where change arises due to reason of force majeure, we will pay compensation per paying passenger as follows:

No. of days before departure that notification is given to your travel agent Compensation per paying passenger
More than 70 days Nil
43- 69 days £10
29 - 42 days £20
15 - 28 days £30
0 - 14 days £35

 

9. INSURANCE

It is a condition of booking your holiday that you take out suitable insurance cover at the time of making your reservation. Your insurance must include cover for cancellation or curtailment of your holiday as well as the cost of repatriation in the event of accident or illness. It is your responsibility to arrange suitable and adequate travel insurance.

10. SCHEDULED AIRLINES

Air transportation is by scheduled services. We reserve the right to substitute alternative airlines or aircraft types. Such alterations do not constitute a significant change to your holiday arrangements and you will not therefore be entitled to cancel or change to another holiday, as a result. In the event of a delay to your flight, your airline is obliged, under the EU Regulation 261/2004 on Denied Boarding, Cancellation and Delay, to offer you appropriate compensation.Further information can be found on the ABTA website. Further assistance may be available from your insurance policy. Compensation is not due from us in the event of delay caused by circumstances beyond anyone’s control such as strikes, weather and unavoidable breakdown. In accordance with EU Regulation 2111/2005 we are required to advise you of the actual carrier operating your flights - we do this by listing the carriers used by us. In accordance with EU Directive (EC) No 2111/2005 Article 9, we are required to bring to your attention the existence of a “Community list” which contains details of air carriers who are subject to an operating ban within the EU. The Community list is available for inspection here.

This brochure is not issued on behalf of, and does not commit the airlines mentioned herein or any airline whose services are used in the course of your travel arrangements. Please note that in accordance with Air Navigation Orders in order to qualify for infant status, a child must be under 2 years of age on the date of its return flight.

11. BAGGAGE ALLOWANCE

Baggage allowance will be shown on your flight tickets and if this is exceeded the airline may levy excess baggage charges. Baggage allowance for domestic internal flights or seaplane transfers in destination may be less than your international allowance. Please enquire at time of booking.

12. FORCE MAJEURE

We will not pay you compensation if we have to cancel or change your travel arrangements in any way because of unusual or unforeseeable circumstances beyond our control. These can include, for example, war, riot, industrial dispute, terrorist activity and its consequences, natural or nuclear disaster, fire, adverse weather conditions, epidemics and pandemics, unavoidable technical problems with transport.

Advice from the government to avoid or leave a particular country may constitute Force Majeure. We will follow the advice given by the Foreign Office in the UK and by the Department of Foreign Affairs in the Republic of Ireland.

13 YOUR RESPONSIBILITIES

Any passports, visas, health certificates, International Driving Licences, entry requirements and other travel documents required for your holiday must be obtained by you, whose responsibility it remains to ensure that these are all in order and to meet any additional costs incurred (whether by you or by us on your behalf) as a result of failure to comply with such requirements.

You are responsible to arrive at stated departure times and places and any loss or damage which you suffer through failure to do so lies with you. We have no liability whatsoever to you through your failure to do so. In the UK, the Foreign & Commonwealth Advice Unit may have issued information about your holiday destination. You are advised to check this information here.

All guests staying with us are expected to conduct themselves in an orderly and acceptable manner and not to disrupt the enjoyment of other guests. We reserve the right at our absolute discretion to terminate without notice and liability the holiday arrangements of any person whose behaviour is such that it is likely, in our opinion, or that of any accommodation owner or manager, airline pilot, or other person in authority, to cause distress, danger, damage or annoyance to other customers, employees, property or to any third party.

If any person or persons are prevented from travelling because in the opinion of any person in authority they appear unfit to travel, or are likely to cause discomfort or disturbance to the customers or passengers, our responsibility for the holiday will cease. In all cases full cancellation charges apply and we will be under no obligation whatsoever for any costs incurred. We cannot be held responsible for the actions or behaviour of any other guests or individuals who have no connection with your booking arrangements with us.

It is essential that a mobile phone contact number for the Lead passenger is provided to If Only... at time of booking. Without this information, assistance with weather related cancellations, delays or re-booking cannot be effectively provided by If Only... in accordance with the Package Travel Directive, and no reimbursement shall therefore be made.

14. COMPLAINTS AND ARBITRATION

At If Only… we will do everything possible to ensure that you have an enjoyable and trouble-free holiday. However as you will appreciate, there are certain aspects of your holiday which are not within our direct control. In the unlikely event that you have a problem or complaint during your holiday, then please bring it to the attention of the relevant person e.g. airline, representative or hotelier, in order that it may be remedied at the time.

Should you not receive satisfaction then please contact our office which is open Mondays to Saturdays from 9.00am – 5.00pm. Should the problem not be resolved, then please bring it to our attention upon your return. Any such complaint must be received by us in writing within 28 days of your return home. If you fail to follow these simple procedures we will have been deprived of the opportunity to investigate and rectify your complaint whilst you were at the destination and this may affect your rights under this contract.

It is unlikely that you will have a complaint that cannot be settled amicably between us, however as a Member of ABTA (Membership No.W3086), we are obliged to maintain a high standard of service to you as indicated by ABTA’s Code of Conduct. We can offer you an arbitration scheme for the resolution of disputes arising out of this contract. The scheme is arranged by ABTA and administered independently. It is a simple and inexpensive method of arbitration on documents alone with restricted liability on you for costs.  The upper limit on claims is £5,000 per person and £25,000 per booking form. The scheme doesn’t apply to claims which are solely in respect of physical injury or illness or their consequences.  It can however deal with claims which include an element of minor injury or illness subject to a limit of £1,500 on the amount the arbitrator can award per person in respect of this element. Your request for arbitration must be received by ABTA within eighteen months of the date of return from holiday. For injury and illness claims, you can request the ABTA Mediation Procedure and we have the option to agree to mediation. Further information on the Code and ABTA’s assistance in resolving disputes can be found on www.abta.com.

15.     OUR RESPONSIBILITIES AND LIABILITY TO YOU

(1) Subject to these booking conditions, your holiday arrangements will be made using reasonable skill and care. If any part of your travel arrangements is not provided as promised, and we have not been able to provide an alternative of a comparable standard, we will pay you appropriate compensation if this has affected the enjoyment of your travel arrangements. As long as they were acting within the course of their employment or carrying out work we had asked them to do, we will be responsible if our employees or agents fail to make your holiday arrangements using reasonable skill and care. It is your responsibility to show that reasonable skill and care has not been used, in the event of making a claim against us. If we, or our employees or agents fail to make your holiday arrangements using reasonable skill and care, taking into account all relevant factors (e.g. following the complaints procedure as described in these conditions and the extent to which the our acts or omissions (or those of our employees or agents) affected the overall enjoyment of your holiday), we will pay you reasonable compensation. Our liability, except in cases involving death, injury or illness, shall be limited to a maximum of twice the cost of your travel arrangements.

(2) We will not be responsible or pay you any compensation for any injury, illness, death, loss, damage, expense, cost or other claim of any description which results from: a)the act(s) and/or omission(s) of the person(s) affected; b)the act(s) and /or omission(s) of any third party not connected with the provision of the services contracted for and which were unforeseeable or unavoidable; or c)unusual or unforeseeable circumstances beyond our control, the consequences of which could not have been avoided even if all due care had been exercised; or d) an event which either ourselves, our employees, agents, suppliers or subcontractors could not, even with all due care, have foreseen or forestalled.

(3) The services and facilities included in your holiday will be deemed to be provided with reasonable skill and care if they comply with any local regulations which apply, or, if there are no applicable regulations, if they are reasonable when compared to the local standards in practice. The fact that services of facilities fail to comply with local or UK guidance or advice shall not of itself mean that that the services or facilities in question have not been provided with reasonable skill and care.

(4) Our liability will also be limited in accordance with and/or in an identical manner to:
a) Loss of and/or damage to any luggage or personal possessions and money. The maximum amount we will have to pay you in respect of these claims is £25 per person because you are assumed to have adequate insurance in place to cover any losses of this kind
(b) The contractual terms of the companies that provides the transportation for your travel arrangements. These terms are incorporated into this contract
(c) Any relevant international convention e.g. The Montreal Convention in respect of travel by air, the Athens Convention in respect of travel by sea, the Berne Convention in respect of travel by rail and the Paris Convention in respect of the provision of accommodation, which limit the amount of compensation that you can claim for death, injury, delay to passengers and loss, damage and delay to luggage. We are to be regarded as having all benefit of any limitation of compensation contained in these or any conventions. You can obtain copies of the Conventions and the transport conditions of carriage from us.

This liability clause does not apply to any separate contracts that you may enter into for excursions or activities in resort. Excursions, activities and hazardous pursuits that you may choose to book or pay for whilst you are on holiday are not part of your package holiday provided by us. For any excursion or other tour that you book with If Only..., your contract will be with the operator of the excursion or tour and not with If Only…. We are not responsible for the provision of the excursion or tour nor for anything that happens during the course of its provision by the operator.

16     FINANCIAL SECURITY

We provide full financial protection for our package holidays, by way of our Air Travel Organiser’s Licence number 4269. When you buy an ATOL protected flight or flight inclusive holiday from us you will receive an ATOL Certificate. This lists what is financially protected, where you can get information on what this means for you and who to contact if things go wrong.

We will provide you with the services listed on the ATOL Certificate (or a suitable alternative). In some cases, where we aren’t able do so for reasons of insolvency, an alternative ATOL holder may provide you with the services you have bought or a suitable alternative (at no extra cost to you). You agree to accept that in those circumstances the alternative ATOL holder will perform those obligations and you agree to pay any money outstanding to be paid by you under your contract to that alternative ATOL holder. However, you also agree that in some cases it will not be possible to appoint an alternative ATOL holder, in which case you will be entitled to make a claim under the ATOL scheme (or your credit card issuer where applicable).

If we are unable to provide the services listed (or a suitable alternative, through an alternative ATOL holder or otherwise) for reasons of insolvency, the Trustees of the Air Travel Trust may make a payment to (or confer a benefit on) you under the ATOL scheme. You agree that in return for such a payment or benefit you assign absolutely to those Trustees any claims which you have or may have arising out of or relating to the non-provision of the services, including any claim against us, the travel agent (or your credit card issuer where applicable). You also agree that any such claims may be re-assigned to another body, if that other body has paid sums you have claimed under the ATOL Scheme.

If you book travel arrangements other than a flight or flight package from this brochure, financial protection will be provided by way of a bond held through a Financial Failure Insurance policy provided by CLB Insurance Europe Ltd.

17     ABTA

We are a member of ABTA, membership number W3086. We are obliged to maintain a high standard of service to you by ABTA’s Code of Conduct. We can also offer you an arbitration scheme for the resolution of disputes arising out of, or in connection with this contract. Further information on the Code and arbitration can be found at www.abta.com

18    DATA PROTECTION STATEMENT

We have measures in place to protect any personal booking information that you have given us. This information will be passed on to the principal and to the relevant suppliers of your travel arrangements. The information may also be provided to public authorities such as customs or immigration if required by them, or as required by law. Certain information may also be passed on to security or credit checking companies. Please note that if you travel outside of the European Economic Area, controls on data protection may not be as strong as the legal requirements in the UK. Sensitive information such as details of any disabilities/dietary/religious requirements will only be passed on to persons or companies responsible for your travel arrangements. If we are unable to pass this information to relevant suppliers, whether in the EEA or not, we will not be able to implement your booking request. In making this booking, you consent to this information being passed on to the relevant persons. Full details of the data protection policy are available on request.

19     GROUP BOOKINGS

Different booking conditions and prices may apply for Group reservations. Please contact us for relevant details.

20    BROCHURE AND WEBSITE ACCURACY

Every effort has been made to ensure that the information contained in our brochures and on this web site  is accurate. However, as you will appreciate, we have to contend with:
a)    conditions outwith our control
b)    the fact that the brochure has been compiled many months before the departure date
c)    the possibility of human error
d)    Hotel Images - For the most part, images featured in our brochure and this website are provided by the hotels and tourist boards. Please note that they need not necessarily truly reflect the current appearance of the hotel and its surroundings as further developments may have taken place since the images were produced.

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